Terms of Use and Privacy Policy

Last Updated: October 23, 2025

1. Introduction

Tulsa Black Mental Health Alliance (“TBMHA,” “we,” “our,” or “us”) operates the website https://tulsablackmha.org, an online directory designed to connect individuals with Black mental health providers and advocates in Tulsa and surrounding communities.

By registering for an account, submitting an application, or using our website, you agree to these Terms of Use and Privacy Policy (collectively, the “Agreement”). Please read this Agreement carefully before using our site or submitting any information.

2. Purpose of the Website

TBMHA’s website serves as a community resource for:

  • Listing verified mental health professionals, organizations, and advocates.

  • Providing access to educational and community programming.

  • Facilitating donations to support TBMHA’s nonprofit mission.

Users may create profiles, upload professional information, and receive communications related to their participation in the directory.

3. Information We Collect

We collect information that you provide voluntarily through registration, application, or interaction with our site. This includes:

a. Personal and Professional Information

  • First and last name

  • Email address and mobile number

  • Professional credentials, licenses, and certification images

  • Profile photo and biography

  • Practice details (e.g., company, website, specialties, accepted insurance, payment methods, and client availability)

b. Technical Information

We use basic analytics tools to collect anonymized usage data, such as browser type, pages visited, and referral sources. This helps us improve the user experience.

c. Communications and Interactions

We collect records of communications sent through the platform, including:

  • Donation confirmations

  • Application approvals or denials

  • Password resets

  • Newsletter subscriptions

  • Other automated or required notifications

4. How We Use Your Information

Your information is used solely for purposes consistent with TBMHA’s nonprofit mission, including:

  • Managing your application or directory listing

  • Sending necessary transactional and administrative messages

  • Sending optional newsletters or promotional updates (if you opt in)

  • Improving our services and website experience

We do not sell, rent, or trade user information to third parties.

5. Email Communications

By registering for an account or submitting an application, you consent to receive:

  • Mandatory transactional emails (e.g., password reset, donation receipts, or application decisions)

  • Optional newsletters and event updates (only if you opt in during registration)

You may unsubscribe from promotional communications at any time using the link provided in the email.

6. Image and License Uploads

Users may upload:

  • Profile images for their directory listings

  • Proof of professional credentials (e.g., therapy licenses, certifications)

These uploads are stored securely and are visible only to site administrators and (when applicable) to the public as part of the user’s professional profile. By uploading these materials, you grant TBMHA permission to display them within the directory.

If your application is denied, TBMHA will permanently delete all associated personal data and uploaded files within 14 days of the decision.

7. Data Retention and Deletion

We retain user data only as long as necessary to:

  • Maintain an active directory profile

  • Fulfill legal or accounting obligations

  • Comply with recordkeeping standards for nonprofit operations

You may request deletion of your account and all associated data at any time by contacting apply@tulsablackmha.org. Deleted information will be removed from our systems within 14 days.

8. Security of Your Information

We take reasonable technical and organizational measures to protect your data against unauthorized access, loss, misuse, or disclosure. However, no method of online storage or transmission is 100% secure, and we cannot guarantee absolute security.

9. Third-Party Services

TBMHA uses trusted third-party platforms to facilitate analytics and email communications. These vendors operate under their own privacy and data protection standards and are used solely to provide services on TBMHA’s behalf. No personal data is shared for marketing or resale purposes.

10. User Responsibilities

By using this website, you agree to:

  • Provide accurate and truthful information

  • Maintain the confidentiality of your login credentials

  • Use the website in a lawful and respectful manner

TBMHA reserves the right to remove any content or account that violates these standards or misrepresents professional credentials.

11. Donations

All donations are processed securely through third-party payment systems. Donors automatically receive email confirmations and receipts for their contributions. Donation data is retained for financial reporting and compliance purposes only.

12. Changes to This Policy

We may update these Terms and Privacy Policy periodically. Updates will be reflected by the “Last Updated” date at the top of this page. Continued use of the site after any modification constitutes your acceptance of the revised terms.

13. Contact Us

If you have questions about this policy or your data, please contact:

Tulsa Black Mental Health Alliance
Email: apply@tulsablackmha.org
Website: https://tulsablackmha.org

Acknowledgment

By creating an account or submitting an application to Tulsa Black Mental Health Alliance, you confirm that you have read, understood, and agree to the Terms of Use and Privacy Policy.

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